Changes /Modification that can be done in Initiator login relating to Payroll activities in HRMS-2.0
Changes /Modification that can be done in Initiator login relating to Payroll activities in HRMS-2.0: Initiator login in HRMS-2.0 payroll module can be enhanced by adding employee data edit access, payroll preview options, automated validation checks, correction request workflow, audit trail visibility, and real-time status tracking for salary processing and approvals.
Login and Navigation:
Access HRMS Portal: https://hrms2 karnataka.gov.in
Initiator logs into HRMS-2 using credentials
1. GPF Premium Amount Edit:- Insurance Initiator Insurance Insurance list click action button against selected employee active policies Insurance type GPF → pencill enter monthly premium remarks submit Verifier Approver. icon
2. Attendance update: Payroll Menu Payroll Attendance register button against selected employee add withhold save submit Verifier →Reprocess draft bill in Initiator login. click action Approver
3. Re-Computation:- Pay roll year Click action button in Inbox (Do not click check box) – select recompute button against employee-re-computation can be done for non-mandatory allowance click on modification enter amount remarks submit Verifier Approver. Menu Payroll draft pay bill select salary month &
4. Income tax re-computation:- Click on modification enter amount remarks compute (Do not reprocess after re-computation). re-
5. Salary Hold:- Pay roll Menu Payroll draft pay bill Click action button in Inbox (Do not click check box) employee Click check box to hold salary hold salary -upload document remarks hold. select salary month & year → select re-compute button against Yes/No confirmatory message
6. To un hold salary:- Pay roll Menu Payroll draft pay bill select salary month & year-Click on hold icon Click action button against employee click un hold salary check box un hold salary click Yes/No confirmatory message upload document remarks un hold salary.
7. To pause/ stop/edit recovery details:- Recovery Menu Recovery Recovery list →click action button against employee active pause button (to stop for particular month) /stop (to completely stop recovery) /edit icon (to update amount and account details).
The following guide is to help understand which process are to be taken up by Initiator and Approver in HRMS-2.0 system, when there is a need to change pay roll elements available for modification, DDOs and Users are requested to use this guide for users mentioned here.
II. Changes/Modification that can be done in Approver login relating to Payroll activities in HRMS-2.0
Login and Navigation:
Access HRMS Portal: https://hrms2.karnataka.gov.in
Approver logs into HRMS-2 using credentials
Click action button against Premium amount → 1. LIC Edit:- Insurance Menu Insurance LIC Edit employee select employee edit LIC policy end date remarks submit do reprocess draft bill in Initiator login.
2. KGID Instalments Edit:- Loans & Advances Menu Loans & Advances KGID loan edit click action button against employee paid principal instalment/paid interest instalment remarks submit reprocess draft bill Initiator login →(KGID instalment edit only once per policy)
3. GPF-Loan Edit:- Loans & Advances Menu Loans & Advances GPF loan edit click action button against employee total principal instalment & amount can be edited remarks submit reprocess draft bill in Initiator login.
submit Loans & Advances paid no. of instalments 4. Festival Advance Edit:- Loans & Advances Menu Festival advance bill click action button against employee remarks reprocess draft bill in Initiator login.
5. Employee Establishment Change:- Service Register Menu service register
employee establishment click action button against employee establishment submit reprocess draft bill in Initiator login. select establishment submit reprocess draft bill in Initiator login.
When? If Increment of an employee is on 1st of January but is wrongly reflected in HRMS-2.0
To do: Check next Increment date in HRMS-2 draft bill If it is wrong [Update in HRMS-1 (Module Increment problem enquiry menu change of Date of Birth (DOB)/ Date of Increment (DOI) / Date of Joining (DOJ)] after approval by HOD the same will be reflected in HRMS-2.0 after one day.
When? If Employee is not getting Personal Pay-Small Family Norms (PP-SFN) in HRMS-2.0
To do: Employee not getting PP-SFN allowance in HRMS-2→ First update in HRMS-1 [in Service Register Module Single Child /Small Family Norms DDO to HOD] once approval done user has to wait for a day to reflect in salary bill in HRMS -2.0.
When? If KGID Loan Amount difference in HRMS-2.0
To do: KGID Loan Instalment amount and date will come through integration from KGID department application to HRMS-2.0. (No need for updating in HRMS by DDO).
KGID Loan:- KGID Loan amount and date will come through Integration from KGID department.
If any query, contact KGID department website address https://kgidonline karnataka.gov.in/kgidmis. KGID Premium amount variation raise ticket in HRMS-2 helpdesk in Approver login.
